An organization’s success, especially in today’s time, relies heavily on team efforts. Finishing tasks on time requires good team coordination which comes from smooth communications. If a team can communicate effectively, it would directly reflect on the efficiency of the task at hand. On the other hand, miscommunication can cause massive misunderstandings that can lead to delayed tasks and in the worst-case scenario – unfinished jobs.
Miscommunication or poor communications can lead to a lot of internal conflicts and a lack of trust amongst the team. In this article, we’ll discuss the benefits of effective communications and how to implement them to increase the productivity of the organization.
Schedule meetings: Meetings are one of the most essential components of the workflow and one of the areas where a lot of organizations end up making mistakes. There has to be at least one weekly meeting to discuss the current work situation and plan things. It allows exploring and resolving any conflicts, points out delays, identifies SWOT analysis of active projects, sharing ideas and strategies for providing successful results.
There is also a great need for one on one meetings. There are several issues that individuals won’t bring out in the public domain but will be forthcoming in private conversations. It’s a great way to reach out to the team and help resolve issues and improve communication.
Appreciate the positives: Most of the time, people are too focused on pointing out the wrong or negatives that they forget to enjoy all the good that is happening. As a leader, one should make it a point to appreciate the efforts and achievements of the employees. This will create a fair and positive environment where employees will see that you care and are in the know about the work they do.
Be a good listener: When it comes to communication, we need to realize that it’s a two-way street. It includes both speaking and listening. When in a conversation, one needs to make sure to hear out whatever the other person is trying to say without interrupting them. Interruption could cause frustration and negativity.
One should refrain from being a boss that only speaks but never listens. You should make a habit of receiving feedback from employees. If you believe that an employee’s idea is not good, you need to make sure to explain it to them. This will help them in their quest to learn and will make them feel valued.
These are a few reasons why effective communication at work is most important. Do share your experiences on how they helped you in your professional journey.
–By Vrutika Dawda, Director, IdeateLabs